Office Manager & HR Administrator
04/18/2022
The Office Manager & HR Administrator has responsibilities in three primary areas: day-to-day management of office facilities and reception, HR administration, and administrative support to the senior leadership team.
Key areas of responsibility:
Office Management
- Serve as primary contact for suite management and maintenance (fire drills, evacuation procedures, repairs, issues, etc.)
- Provide logistical and administrative support for both in-house and off-site meetings (material prep, room set-up, av, F&B)
- Maintain office equipment, furniture, and technology
- Support front desk with main phone lines, greeting guests, and accepting deliveries
- Provide general office support including mailings, copying, scanning, faxing, courier services, etc.
- Manage and maintains relationships with vendors, service providers, landlord, and building services
- Supervise Receptionist
HR Administration
- Manage job posting and resumes
- Conduct pre-screening telephone interviews and assist with in-person interview scheduling
- Manage onboarding process including employee handbook review and benefit enrollment
- Manage termination process
- Maintain confidentiality in all aspects of the job
Executive Assistant to the SLT
- Schedule and calendar management
- Coordinate travel and logistics
- Coordinate and manage meetings both internal and external
- Manage and reconcile expense reimbursement process
- Interact with board members and their assistants
Experience & Education:
- Bachelor’s degree preferred
- 3+ years of experience as an executive administrative assistant
- Experience managing others
- Experience managing external vendor/partners
Skills:
- Ability to professionally manage external partner/vendor relationships, including expectation setting and accountability
- High level of professionalism and comfort interacting with executives and staff members at all levels
- Superb communications skills
- Exceptional interpersonal and customer service skills
- Flexible, adaptable, and accommodating of executives’ often-changing needs
- Exceptional attention to detail
- Strong time management, organizing, and planning skills
- Ability to prioritize tasks in order to meet deadlines
- Ability to work independently and as part of a team
- High aptitude for learning new systems and processes swiftly
- Proficient in Microsoft Office Suite