Key Areas of Responsibility:

• In-person and Virtual Member Event Development and Execution:
• Owns and manages AGA and industry events calendar and works with the marketing team to keep it updated.
• Drives, manages and produces AGA event portfolio including C-level retreats, Board of Director meetings, awards ceremonies, virtual summits and townhalls.
• Owns event operations and logistics, in collaboration with AGA staff liaisons, for committee meetings, government relations events and PAC events.
• Manages full event operation cycle including:
  • Invitation list and process
  • Pre-event and on-site logistics
  • Production schedule creation
  • Vendor contracting
  • Program and collateral
  • AGA staff support
  • Event attendance
  • Registration system
  • Attendee engagement
  • Event budget
  • Internal event systems and tools
  • Event survey
• Manages full virtual event cycle including:
  • Production schedule creation
  • Lead content creation meetings
  • Conduct speaker virtual rehearsals
  • Project manage webinar collateral
  • Virtual event “on-site” troubleshooting
  • Stakeholder management
• Leads pre-event planning meeting and post-event debrief evaluating what went well, what didn’t go well, what we’d like to add/do differently for next meeting and collecting and sharing member feedback.
• Reviews and manages the development of event invitation lists, with a focus on quality over quantity; organizes the attendance of key members as appropriate.
• Produces content for event communications information, including save the date, RSVP, know-before-you-go details, run of show, follow up notes, etc.
• Manages RSVP lists and communicates timely updates to committee/meeting lead.
• Manages event speakers pre-event and onsite, including invitation, confirmation, asset collection and on-site coordination.
• Conducts site visits, negotiates contracts/rates and manages external relationships while engaging internal stakeholders for input and approvals.

G2E:

• Serves as AGA liaison with G2E Content Director.
  • Manage G2E education speakers and session logistics including:
    • Drive G2E event initiatives by assisting content director on creating compelling event content with top gaming track leads.
    • Manage speaker assets for G2E keynotes and education.
    • Manage G2E keynote sponsorship, strategy and event operations.
  • Collaborates on operations of G2E keynotes and G2E education.
• Drives G2E show and staff logistics
  • Manage AGA Staff Breakroom, AGA Executive Office, AGA Break AGA Committee Rooms, AGA Executive Office floor plan, A/V, furniture rental and food and beverage.
  • Manage AGA Master Schedule.
  • Manage AGA Room Block.

Experience and Education:

• Bachelor’s degree required.
• Event certification preferred.
• Minimum three years of experience leading meetings and events.
• Association management and/or gaming industry experience is a plus.

Skills:

• Exceptional event logistics and project management.
• Superior organization skills and attention to detail required.
• Strong written, verbal and interpersonal communication skills.
• Strong project management skills and ability to juggle multiple, shifting priorities.
• History of successfully managing internal and external partners, staying on time and on budget, while meeting goals.
• Effortlessly adjust to changing priorities, and balance short-term deliverables with long-term strategic goals while producing a high-caliber work product.
• Results-oriented and strong self-management skills.
• Team player who thrives in a high-energy, multitask and collaborative work environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and Adobe Creative Suite (Acrobat Pro, InDesign, Photoshop, Illustrator).
• Willingness to learn, grow and have fun.

• Assist in executing the association marketing strategy by helping maintain brand consistency across marketing materials, writing email and social media copy, updating graphics, and proofing design projects.
• Build and proofread association marketing emails in ActiveCampaign.
• Review and proofread event marketing materials for Global Gaming Expo.
• Develop PowerPoint presentations for staff.
• Collect materials and data necessary for strategic initiatives.
• Assist in reviewing articles and building out the daily AGA Clips email.
• Other marketing and communications duties as assigned.

• Rising junior, senior or graduate student at an accredited college or university.
• Self-starter who can work independently, complete projects with little supervision, and manage multiple tasks simultaneously.
• Prior marketing intern experience in an office environment.

• Proficient in Microsoft Office Suite, specifically Word and PowerPoint.
• Experience with Adobe Creative Suite.
• Capable writer, editor and proofreader.
• Basic understanding of marketing and communications principles.